17 Ways to Loop Someone In Email Without Sounding Awkward

Adding someone to an email chain is more than just a formality; it’s key for clear communication. Knowing various ways to “loop someone in email” helps maintain professionalism while conveying the right tone.

17 Ways to Loop Someone in Email

In this article, you’ll find 17 diverse examples tailored to different workplace settings. Each option will empower you to foster inclusion and clarity in your email conversations.

Looping In

In a recent project meeting, the marketing team decided to bring in Lisa from the design department for her expertise on brand visuals. This phrase is commonly used in business emails and collaborative email chains.

Email Example:

Subject: Updating the Campaign Strategy

Hi Team,

I’m reaching out to discuss our campaign strategy for next quarter. I believe it would be beneficial to loop Lisa in for her insights on design elements. 

Best,  
Mark

Explanation: When using “loop someone in”, it’s about inclusivity and collaboration. This phrase is especially effective in teams where open communication is key.

Mini Tip: Use a respectful tone, especially when addressing higher-level colleagues. Don’t assume everyone is familiar with the project details.

Bringing Into the Fold

During a team project, your colleague John has valuable insights from his previous work that could enhance the current strategy.

Email Example:

Subject: Project Update  

Hi Team,  

I’d like to bring John into the fold on this discussion, as he has great experience with similar projects. John, please find attached the previous emails for context.

Best,  
Sarah  

Explanation: Using “bringing into the fold” signals that you value the person’s expertise and want them actively involved in the conversation. 

Tip: When including someone new via email, keep your tone friendly but professional. Always provide context so they feel welcomed and informed.

CC’ing

you’re wrapping up a project update email to your team, but you need to keep your manager in the loop. You want them to see the progress without diving into lengthy discussions. This is a perfect moment to CC your manager. Proper email etiquette is important when CC’ing managers or stakeholders.

Email Example:

Subject: Project Update

Hi Team,

We’ve made great progress on the project. The design phase is complete, and we’re moving on to development next week. CC’ing you, [Manager’s Name], to keep you informed.

Best,  
Emili  

Explanation: Using “CC’ing” shows you respect everyone’s time. It keeps communication transparent and ensures that relevant people stay informed without overwhelming the email thread.

Mini Tip: When CC’ing someone, be mindful of the tone. In professional settings, keep it brief. Avoid over-explaining, as this can clutter the email.

Introducing to the Thread

In a recent project update, the marketing team needed to loop in the new graphic designer for feedback on a campaign.

Email Example:

Subject: Campaign Update

Hi Team,  

I hope everyone is well! I want to introduce Sarah to the thread. Sarah is our new graphic designer, and she will be helping us with the visuals for the campaign.

Looking forward to your input!  

Best,  
John  

Explanation: Using “Introducing to the thread” serves as a clear signal that you’re adding someone to the conversation and emphasizing their relevance. 

Mini Tip: When adding someone, keep the tone professional, especially in work contexts. Avoid making it too casual.

Adding to the Mix

You’re coordinating a project update for your team. Key insights are needed from Sarah in marketing, so you decide to loop her in on the email chain.

Email Example:

Subject: Project Update Meeting

Hi team,

I hope you’re all doing well. I wanted to schedule a meeting next week to discuss our project’s progress. I’m adding Sarah to the mix since her input on marketing strategies will be crucial.

Best,  
John

Explanation: Using “adding to the mix” helps emphasize the value of the new participant without implying they might disrupt the current conversation.

Mini Tip: When adding someone to an email, maintain a friendly tone. Avoid jargon and keep it straightforward to ensure clarity.

Incorporating Into the Conversation

You’re working on a project with your team, and an important client’s feedback is needed for the next steps. You want to loop in your marketing colleague. This wording encourages team collaboration without sounding too formal.

Email Example:

Subject: Client Feedback on Project X

Hi Team,

I hope you’re all well. I wanted to share the recent feedback from our client regarding Project X. She can provide deeper insights based on her recent interactions.

Best,  
John

Explanation: Using the phrase “incorporating into the conversation” helps create a smooth transition when adding new participants. It makes it clear that their input is valuable and relevant. 

Mini Tip: Keep the tone professional, especially when dealing with clients or important stakeholders.

Bridging In

You’re managing a project and realize a key stakeholder needs to be included in the email thread to stay updated on the latest project developments.

Email Example:

Hi Team,

I’d like to bring in Alex to this conversation. Alex, we’re discussing the new timeline for the project. Your insights would be invaluable. Please see the previous emails for context.

Thanks,
Jordan

Explanation: “Bridging in” is a professional way to add someone to an email thread while clarifying their relevance and encouraging collaboration.

Mini Tip: Keep the tone friendly yet professional, and avoid overwhelming new participants with too much information at once.

Enlisting Help

In a project meeting, the team decides to finalize a proposal. They realize they need insights from Sarah, the marketing lead.

Email Example:

Subject: Proposal Feedback

Hi Team,

I’d like to enlist Sarah’s help on our proposal. Her expertise in marketing will ensure we address key points effectively. Sarah, I’ve looped you in to gather your thoughts.

Best,  
Tom 

Explanation: Using the phrase “enlist help” conveys a professional tone while inviting collaboration. It makes the request clear without coming off as demanding.

Mini Tip: Keep the tone formal when communicating with clients or senior colleagues. Always be respectful and concise.

Welcoming to the Discussion

In a recent team meeting about the new project management software, John suggested that Mary from the IT department join the conversation.

Email Example:

Subject: Project Management Software Discussion

Hi Team,

I hope you’re all doing well. I’d like to add Mary to this discussion, as her insights on the software will be incredibly valuable.

Best,
John

Explanation:Using the phrase “welcoming to the discussion” conveys openness. It signals that the new participant’s input is valued. 

Mini Tip: Aim for a professional yet friendly tone to promote collaboration. Avoid overly formal language, as it can create barriers.

Plugging In

When coordinating a project, you might realize the need to include a key stakeholder.

Email Example:

Subject: Product Launch Planning

Hi Team,

I’d like to bring Jane into this conversation for her expertise on the target audience. Plugging her in so we can align our strategies effectively.

Thanks,  
David

Explanation: Using “plugging in” in this context shows that you’re intentionally integrating someone to enhance the discussion.  

Mini Tip: Keep the tone professional but approachable. Avoid overly formal language to make it feel more inclusive and collaborative.

Informing of Addition

At a community volunteer event, the team is setting up a food drive. The event leader decides to include a local business owner who has shown interest in donating supplies.

Email Example:

Subject: Informing of Addition – Local Business Owner Joining Us 

Hi Team,  

I’m excited to share that I’ve added Sarah from Green Grocers to our thread. She is interested in contributing to our food drive. Let’s welcome her ideas as we plan the logistics.  

Best,  
Emma 

Explanation: This approach works well because it sets a collaborative tone, inviting fresh perspectives without the formality of traditional business jargon. 

Mini Tip: Keep emails concise and friendly, especially when involving new people, to foster an open atmosphere from the start.

Keeping in the Loop

During a community clean-up event, Sarah is coordinating volunteers. She wants to include her friend Jake, who knows a lot about recycling. This phrase works well when keeping everyone informed about ongoing updates.

Email Example:

Subject: Community Clean-Up – Let’s Make a Difference!

Hi Team,

I hope you’re all set for the clean-up this Saturday! I’m adding Jake to the loop because he has fantastic ideas about recycling during our event.

Best,  
Jia

Explanation: Using “keeping in the loop” works here because it shows inclusivity. It emphasizes teamwork and ensures everyone is informed. 

 Mini Tip: Maintain a friendly tone when bringing someone new into a conversation to promote collaboration.

Including in the Conversation

During a community clean-up event, Sarah, a city planner, realizes she needs the input of a local business owner, Tom.

Email Example:

Subject: Upcoming Community Clean-Up Event

Hi Team,

I wanted to include Tom in this conversation. He has valuable insights about the park area. Tom, if you have any thoughts or suggestions, feel free to share!

Best,  
Farah

Explanation: The phrase “including in the conversation” works here as it feels more collaborative and community-focused rather than transactional. 

Mini Tip: Use this phrase when you want to foster teamwork and keep the tone inviting, especially in informal or community-driven contexts.

Adding to the Recipient List

Add a few local business owners at a local environmental volunteer event,who have shown interest in supporting future events.

Email Example:

Subject: Updates on Upcoming Volunteer Events

Hi Team,

I hope this message finds you well. I’m adding Jane and Tom to this thread. They’re local business owners interested in our next cleanup initiative.

Thanks, everyone!

Best, 
Alex

Explanation: The phrase “adding to the recipient list” fits here as it emphasizes inclusion in community efforts. 

Mini Tip: Use a friendly tone when adding recipients in informal settings, and briefly explain their relevance to keep everyone engaged.

Read about 22 Other Ways to Say “I had a great time.”

Sharing with the Group

At a local park clean-up, volunteers discussed the progress and challenges. Enter Sarah, a community liaison from the city.

Email Example:

Subject: Park Clean-Up Update

Hi Team,

I wanted to share our progress and challenges from Saturday’s clean-up. I’m including Sarah from the community department, as she can provide insights about resources and city support.

Best,  
John

Explanation: Using “sharing with the group” emphasizes inclusion and collaboration. This approach fosters stronger ties among participants, ensuring everyone is on the same page.

Mini Tip: Keep your tone friendly yet professional. It encourages open dialogue and builds camaraderie.

Explore 26+Alternative Ways to Say “Please See the Email Below”

Looping Someone Into Updates

At a community gardening event, the organizer wants to keep volunteers in the loop about plant delivery and scheduling changes.

Email Example:

Subject: Quick Update on the Community Garden  

Hi Team,  

I’m looping in Sarah on our updates! She’ll help us with the plant delivery on Saturday. Also, please confirm your availability for the setup. Your input is crucial to make this a success!  

Best,  
John  

Explanation: The phrase “looping someone into updates” works well here because it emphasizes collaboration and builds a sense of teamwork in casual contexts.  

Mini Tip: When using this phrase, aim for clarity and keep the context friendly and inviting.

Bringing a New Perspective

During a community clean-up event, a local artist suggests including students from a nearby school to create murals.

Email Example:

Subject: Collaboration Opportunity for Upcoming Clean-Up Event

Hi [Coordinator’s Name],

I wanted to bring in Riya to our email thread. They have unique ideas about involving students in creating murals during the clean-up.

Best,  
leo

Explanation: This phrase works here by highlighting the artist’s potential to bring creativity and energy to a community project. 

Mini Tip: Keep a friendly tone to encourage collaboration, making others feel included and valued.

Common Mistakes When Looping Someone Into an Email

Adding someone to an email thread may seem simple, but poor email etiquette can create confusion or make communication feel unprofessional. Understanding a few common mistakes helps keep workplace communication clear and respectful.

• Adding someone without context
  Always explain why the person is being included in the conversation.
• Overusing CC
  Copying too many people can clutter inboxes and reduce productivity.
• Using overly casual language
  Professional email communication should remain clear and workplace-appropriate.
• Forgetting introductions
  When adding a new participant, briefly explain their role or relevance.
• Not summarizing long threads
  New participants may struggle to understand lengthy email chains without context.

Strong email etiquette improves collaboration, avoids misunderstandings, and keeps team communication more efficient.

Tips for Professionally Looping Someone Into an Email

Using professional wording when adding someone to an email chain helps conversations stay organized and respectful. A few simple practices can make your business emails sound more polished and effective.

• Briefly explain why the person is being added.
• Keep the email tone professional and concise.
• Share important background information when necessary.
• Use clear subject lines for better email organization.
• Choose wording that matches the workplace setting and audience.

Good workplace communication is not only about sharing information — it’s also about making collaboration easier for everyone involved.

Different ways to say you’re adding someone to an email chain

Conclusion

Mastering the art of how to loop someone into email can transform your workplace communication. Using the right phrases helps everyone stay informed and engaged. Clear and collaborative emails build stronger professional relationships. Take the time to tailor your expressions to fit the tone and audience, as this can lead to better outcomes.

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